Hiring: Part-Time Legal Assistant / Office Manager

Who You Are:

You are a self-driven individual ready to help an established law firm focus on running its business more effectively.

You love puzzles and figuring out how everything fits together. You are super organized and able to work under a deadline. You are high energy.

You can manage yourself and others and you have the initiative to jump in and determine how you can contribute to the overall business of a law firm.

You have a sense of humour, a strong work ethic, and a commitment to confidentiality.

Who We Are:

We are a growing boutique family law firm in Ottawa that is changing the way divorces happen. We do this by empowering our clients with information, advice, and advocacy. We are committed to helping our clients rebuild their families with a collaborative, non-adversarial approach. It is important to us to keep our clients out of court as much as possible, and to help them move forward in a positive way.

We are real people, and we are looking for real people – with lives, families, children, pets, and stories that form an integral part of who you are and how you work. Fresh Legal offers flexible working arrangements and an opportunity to contribute to the growth of a law firm that brings you joy as a professional and as a person.

Job Description:

We are hiring a part-time legal assistant / office manager. The person hired for this position will be primarily responsible for client care and relationship management, as well as the back-end operations of the law practice which currently has three full-time lawyers. This position has the potential to grow into full-time hours. While the position could evolve and grow over time to include more responsibility and marketing activities, initial responsibilities include:

  • Managing vendors and processing payments

  • Editing and processing monthly invoices and payment from clients, and following up on past due accounts

  • Working with our bookkeeper to process payroll and reconcile accounts

  • Preparing legal documents for court filing, including occasional court runs

  • Drafting correspondence and agreements

  • Following up on correspondence with clients, opposing counsel and others;

  • Coordinating office staff logistics

  • Reception duties, including welcoming clients

  • Preparing room and materials for mediations and meetings, including agreements and client welcome packages

  • Preparing and filing Simple Applications for Divorce

  • Assembling document briefs

  • Completing NFP Statements and Financial Statements, gathering financial disclosure

  • Completing administrative duties such as making copies, answering and directing phone calls

  • As-needed projects including organizing office events and charitable projects

Behavioural Expectations:

  • Results- and Detail-Oriented: Ability to handle multiple cases and projects simultaneously, meet deadlines, and work with minimal supervision. Highly organized and detail oriented.

  • Polished: Professional attitude and appearance.

  • Flexible: Willingness and ability to adjust to changing conditions or priorities.

  • Enjoys People: Natural relationship builder, excited about helping our clients through a difficult time in their life, excellent interpersonal and communication skills.

  • Initiative: Desire to jump in to projects, to identify where you can assist, to take action and make suggestions for work and process improvements.

Qualifications:

  • College diploma from a Law Clerk or related program

  • Prior experience as a law clerk, legal assistant or office manager is an asset

  • Strong written and oral communication skills

  • Intermediate to advanced skills in Microsoft Office Suite and Divorcemate

  • Experience with Clio practice management software is an asset

  • Must be comfortable with technology and working in a primarily paperless law firm environment

The Details:

  • Start Date: September 2019

  • Location: Fresh Legal, Ottawa, ON (Centretown)

  • Salary: Commensurate with experience

  • Position Type: Part-time (22.5 hours/week)

  • Deadline for applications: August 31, 2019. Applications will be considered and interviewed on a rolling basis and the position may be filled before the deadline.

  • How to apply: Send a cover letter, resume, and writing sample in PDF form by email to jennifer@freshlegal.ca with the subject line “Application for Legal Assistant Position”

  • Only applicants selected for an interview will be contacted.